Summary of Conference Funding Options

 

Faculty of Graduate and Postdoctoral Studies (FGPS) 

Access to forms

https://www2.uottawa.ca/faculty-social-sciences/finance-your-graduate-studies under “Travel grants”

Submission source

scsgrad@uottawa.ca or in-person to the Graduate Studies Office at the Faculty of Social Sciences

Conditions to apply

  • Project is related to thesis,

  • Project was completed during MA or Ph.D.

  • Must obtain financial contribution for the trip (min. 100$) from their academic unit or supervisor

  • Must be registered full time in a Ph.D. program at the time of the conference

  • Must have completed at least two terms in their Ph.D. program

  • Must present their research at the conference within the first 15 terms from their initial registration in the Ph.D. program (the first term of the transfer to Ph.D. is taken as reference for fast-track students).

  • Need to be first author and presenter

  • Cannot have applied 3 times in regular PhD program or 4 times in the fast-track program (max of 2 per year: May 1st and April 30th)

Deadlines

  • 1st form and pre-conference supporting docs before leaving for conference

  • 2nd form after conference with original receipts

Amount ($)

Up to 800$ (based on zone of conference)

What does it cover

Transportation

Supporting documents (pre-conference)

  • An abstract of the paper to be presented

  • A formal indication of the list of authors

  • A written proof that the publication has been accepted for presentation at the conference

Supporting documents (post-conference)

Copy of expense receipts that correspond with the expenses you list in the second form

Canadian Union of Public Employees (CUPE)

Access to forms

https://2626.ca/academic-workers/your-rights/funding/ under “Conference fund”

Submission source

info@2626.ca

Conditions to apply

  • Not related to thesis

  • Cannot apply for faculty funding (#1)

  • Must have a contract as TA, RA, Proctor, Marker, Tutor of Lab Demonstrator

  • Need 100$ from School of Psychology or recommendation from thesis supervisor

  • Co-author and presenter (no more than one co-author will be funded per poster)

  • Priority given to applications who have not received a grant in previous session

Deadlines

  • 1st form and supporting docs two weeks before 1st day of conference

  • 2nd form after conference with original receipts

Amount

Up to 800$ (based on zone of conference)

What does it cover

  • Travel expenses

  • Accommodation

  • A per diem for meals of $50 per day

  • Material production costs

  • Registration costs

Supporting documents (pre-conference)

  • Proof of membership in CUPE 2626 (such as a copy of your contract)

  • Recommendation from your Department or your thesis supervisor

  • Proof of acceptance to the conference

  • Any other sources of funding

Supporting documents (post-conference)

  • copy of expense receipts

  • proof of conference participation (e.g., program)

  • proof of travel (e.g., boarding pass)

School of Psychology

Access to forms

https://socialsciences.uottawa.ca/psychology/programs/policies-regulations/travel-funds

Submission source

psychair@uottawa.ca and the Financial and Physical Resources Officer, Tara Bertoia, tbertoia@uottawa.ca

Conditions to apply

  • Ph.D. student in Psychology

  • Co-author, one author per presentation

  • Must apply once per period of one year, from May 1st until April 30th

Deadlines

  • Submit the form and supporting documents before the 1st day of the conference. Send Request of Payment form and receipts after conference.

Amount

Up to 100$

What does it cover

  • Poster printing fees

  • Conference registration fees

Supporting documents (pre-conference)

  • Recommendation from supervisor

Supporting documents (post-conference)

  • The original receipts for expenses. If your expenses are in another currency, also submit either a) a copy of your banking or credit card statement showing the transaction (proof of the amount in CAD) or b) a copy of the exchange rate of the Bank of Canada that you have used to convert the amounts

    http://www.bankofcanada.ca/rates/exchange/10-year-converter (of the date of departure on the date of arrival)

  • proof of conference attendance

Graduate Student Association of the University of Ottawa (GSAÉD) 

Access to forms

https://gsaed.ca/en/services/#academic-project-funds

Submission source

In-person to GSAÉD reception, second floor of the Grad House (601 Cumberland)

During the COVID-19 lockdown you can email your documents to info@gsaed.ca and gm@gsaed.ca

Conditions to apply

  • No course-related activities

  • Must receive 100$ from School of Psychology

  • Registered students only

  • Maximum of two times applying in the PhD program

Deadlines

  • Everything submitted at once after the conference.

    - November 1 (if conference is August 1 - October 31)

    - February 1 (November 1 to January 31)

    - May 1 (February 1 to April 30)

    - August 1 (May 1 to July 31)

Amount

100$/day (max 4 days)

What does it cover

  • Accommodation

  • Meal costs

Supporting documents (pre-conference)

  • None

Supporting documents (post-conference)

  • signed approval from other sources of funding and a personal

  • letter stating all sources of funding

  • signed proof of department or supervisor contribution

  • proof of conference participation

  • proof of attendance

  • copy of expense receipts

  • copy of uOttawa student ID (both sides)